Lunation Careers: Executive, Marketing, & Operations Assistant

Role Description

Contract

Job Description

We’re looking for a highly organized and proactive professional to support our partners with marketing, business development, and operational tasks. This role involves creating compelling PowerPoint presentations, managing updates in our CRM (Salesforce), handling client invoicing, and reviewing team expenses. The ideal candidate is a high-EQ professional who can occasionally interface with clients and ensure high-quality execution of tasks.

Responsibilities

Assist in creating and formatting PowerPoint presentations for marketing and business development.

Update and maintain CRM records in Salesforce to ensure accurate and current data.

Manage client invoicing and ensure timely follow-ups on payments.

Review and track team expenses for accuracy and policy compliance.

Coordinate recruiting efforts, including scheduling interviews and managing candidate communication.

Organize and execute the logistics for the company’s semi-annual offsite.

Support partners with calendar management, scheduling, and coordination of business development activities.

Organize and manage key documents, reports, and client materials.

Interface with clients as needed, ensuring a professional and positive experience.

Assist with other administrative tasks as needed to support the team.

Requirements

Strong proficiency in PowerPoint with an eye for clean, professional design.

Experience updating and managing data in Salesforce or similar CRM systems.

Familiarity with client invoicing and expense management.

Strong calendar management skills, ensuring seamless scheduling and prioritization.

Basic Excel skills with an interest in learning more.

High energy, self-starter who can work independently and generate ideas for consideration.

High EQ person, as the role requires interfacing with clients on occasion.

Proactive problem solver with an emphasis on quality delivery.

Strong organizational skills and attention to detail.

Ability to manage multiple priorities and meet deadlines.

Preferred Qualifications

Experience supporting executives or partners in a professional services firm.

Familiarity with business development and marketing workflows.

Background in consulting, SaaS, or AI-related industries.

Compensation & Benefits

Benefits

Health Insurance – Coverage for medical expenses (individual & family).

Paid Time Off (PTO) – Paid leaves, sick leave, maternity/paternity leave.

Pre-Tax Contributions – Contributions are deducted before income tax, reducing taxable income.

Salary Range

Competitive with Annual Bonus Based on Performance

Bonuses Range

Paid leaves, sick leave, maternity/paternity leave.

Application Details

How to Apply

Complete form below and attach a resume.

Job Posting Date

3 Feb 2025

Application Deadline

25 Feb 2025

Why Build Your Career at Quadrillion?

At Quadrillion, we are an entrepreneurial team that thrives on innovation, learning, and delivering real results and impact for our clients.

We care deeply about client success, tackling complex challenges with smart solutions and cutting-edge technologies. Our culture is built for people who are driven, adaptable, and eager to grow—whether mastering new capabilities or leading transformative projects.

With team members across the U.S., we embrace a dynamic, collaborative environment where experience and ambition are valued. While we take our work seriously, we don’t take ourselves too seriously—being approachable, supportive, and down-to-earth are key to who we are.

If you’re looking for a place where you can make a real impact, learn fast, and work with a team that has your back, Quadrillion is the place for you.

Apply for this job

* indicates a required field

Thank you! Your submission has been received!

Oops! Something went wrong while submitting the form.

Ready to Get Started?

Schedule a meeting to learn more about Lunation and how it can benefit your transformation efforts and enhance enterprise value.

Book a Demo